Creating user groups and sharing products
May 21, 2015 10:20 PDT
Adobe Exchange allows you to share your products with others for free. You can use this feature to:
- Allow other members in your company to participate in testing the product before it is ready for general publication
- Distribute your products exclusively to certain members through a private channel
- Provide free access for a paid product to exclusive members
In order to share a product publicly or privately, you must create groups of users with whom to share it. This page explains how to:
Creating a group and adding members
- On the Groups tab, click Create new group.
- Enter a Group name and click Save.
- The new group is now listed; if you have more than one group, select the group name in order to add members to it.
- Click Add new members to begin adding members to the selected group.
- Add a group member by entering a valid email address. You can add multiple members by providing several addresses separated with commas, or you can click Add new members again to add more members.
- Click Save. The members are listed with the status “Invited.”
Adobe Exchange automatically sends an invitation to each email address that you specified.
Recipients click the Accept Invitation link in the email to accept the invitation to the group. They are redirected to a login page where they can enter their Adobe ID and log in OR create a new Adobe ID. The Adobe ID they use to accept the link will be tied to the group in Adobe Exchange.
Associating a group with an existing product
You can share your unpublished product with other members of your development team OR share your published products with your customers and other members.
- Navigate to the My Products section of the site to see the list of Published or Unpublished products.
- Select the product you want to share, and click it to show the Product Info page.
- Click the Sharing tab.
- Use the check boxes to select the groups that you want to share this product with and click Save Changes. This automatically grants members of a selected group free access to your product. You can click the arrow by a group name to see the members of that group.
- After you save changes, the groups and group members with access are shown with an email icon next to each email address.
You can choose to email individual members of the group, or the entire group. When you click one of the email icons, your default mail client opens a pre-populated message that includes a link to a page where they can get the basics on how to access the product. If you want, you can customize the message in your email editor before you send it.
Marking your product as private
When creating a free product, you can mark it as “private”. Paid products cannot be private. When a product is marked as private, it does not appear in the general All/Paid/Free tabs on the Adobe Add-ons web site. It appears only on the My Add-ons page for the members of the group with whom you have shared it.
You mark a product as private when you first create and upload it, and you cannot change the status after that. If you ever want to share the product publicly, do NOT mark it as private; you can still share it with a group of testers before submitting it to be approved for publication.